While the website connection itself is encrypted between the server and users, policies require specified sensitive data to be encrypted whether at rest on a server/computer, or while being transferred over the network. Can I put PII, FERPA, HIPAA or other sensitive data on File Drop?įile Drop is no different from any other sharing service in that sensitive data should be encrypted prior to upload.You will receive an email from the system any time a file arrives for you. If you would like to get the URL to include in a separate email, simply invite yourself and you will get the email with the special URL. The form will automatically send an email to the recipient. After two weeks, the URL will no longer work. You can use this feature to generate a unique URL that will allow anyone with the URL to share an unlimited number of files with you for up to two weeks. On the left side menu there is an entry named Non-VT Access.
As an OVPR employee, how do I let someone without a VT login send me a file?.OVPR employees will receive an email from the system any time a file arrives for them. They should connect to and find the person they are sending a file to by department or by last name. How can a Virginia Tech employee share files with an OVPR employee using this site?.File Drop seems focused on sending files to OVPR employees, how do I use it to share with others?Īs an OVPR employee, to share a file with someone else outside of OVPR simply drop the file to yourself and then use the Send Invitation link under the file in your File List.Lastly, many individuals might know their VT logins, but not their Google account passwords. Our login-free URLs as well as our files in general also expire after a certain amount of time, which creates a situation where you can share things and not have to worry about cleaning up things later. Our tool provides completely login-free sharing of files, which can be useful if you do not know what accounts the receiving individual may have.
Google Drive has a lot of features, but because of that it is more complicated for simple sharing. File Drop was written many years before the Google contract, which does include some file sharing features under contract. Using another service would require licensing review by the university and would increase the liability for university data. The File Drop server, all data on it and all backups are fully under the Office of the Vice President for Research (OVPR) control.
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